Switching to a time card app for employees might seem like a giant expense. However, the American Payroll Association estimates that buddy punching accounts for 2.2% of payroll with other payroll errors counting for 1.2%. That’s 3.4% of payroll spent on mistakes and misinformation which adds up over the year. If that isn’t reason enough to switch to a time card app for multiple employees, here are more reasons why it is an easy and cheaper solution to your current time solution.
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Using a time card app increases employee accountability. Time card app solutions usually are punch in/punch out which means that employees have to punch in at the beginning of their shift and punch out at the end. Most employees fill timesheets out at the end of the day or right before they’re due. A time card app for employees can also take a snapshot of their location. So you know when your employees reached the site and start working.
Administrative Burdens and Costs
Switching to a time card app for multiple employees also reduces administrative burdens and costs. Inputting timesheet or time card information individually is a drain on any business. With timesheets, the information might not be legible which makes payroll’s job harder. The back and forth to ensure accurate information adds overtime for payroll and costs your business more money.
Simple to Use
A time card app for multiple employees can be very easy to use. Many are downloaded to the phone and are a simple button to clock in or out. Employees don’t have to worry about remembering a timesheet, or if they lose their timesheet. They also don’t have to worry about if a job clock is correct. They don’t have to worry about if payroll will be able to read their handwriting. And they don’t have to worry about their timesheet or time card being sent back for review. A time cad app for employees helps them get paid faster.
Centralized Database for Multiple Jobs
Another reason to switch to a time card app for multiple employees is its centralized database. You can set up the multiple job sites in the database. That way your employees can clock in at any of them. This feature makes tracking labor much easier. You have a record of who was at the site and if people needed to move to different sites. It also makes your employees lives easier since the time card app can help track and manage that rather than them.
With a time card app, it’s also easier to track employee productivity. You have an accurate idea of who was at the site, and with field notes, you know what was done. With these two important pieces of information, you can figure out which sites were the most productive, the number of employees, what they were doing, and more. It gives business owners more of a chance to better understand their business.
A time card app for multiple employees is worth switching to because it’s easier to input into your payroll and accounting solution. Paper timesheets or time cards require manual input. The payroll or accounting department has to individual type up all the information. Then they can export it into the payroll solution. A time card app allows users to export the time files for approval and into the payroll app easily.
A time card app for multiple employees can also help differentiate between jobs and tasks. This can help your business because you know what job they were supposed to perform. With field notes, you can tell the completion of the job. It can also help your billing process since you can differentiate charges by jobs performed. And with a multi-state company, you can use job site data to adjust to the local tax.
Compliance and Auditing
Another reason to switch to a time card app for multiple employees is that it makes compliance and auditing easier. Subcontractors have to keep their time cards and time sheets in case of litigation. Since Bloomberg BNA reports a rise in wage and hour litigation a time card app for multiple employees is a great solution to protect your business. Old time cards can be pulled up easily from your business’s server or computer.