Managing Multiple Projects, Objectives, and Deadlines: Your Bottom Line
As a subcontractor, you must be careful before signing multiple contracts because once you do you are binding yourself to those projects. It is important that you allow yourself and your team enough time to provide quality work, otherwise, you might land yourself in a sticky situation. When you are considering whether or not to sign a contract, take extra caution that you are not overextending your materials and/or labor force. Often times, subcontractors don’t plan far enough ahead and end up with a shortage of workers and supplies, leading to missed deadlines and unhappy project owners. Fortunately, there are a few things you can do to help avoid landing yourself in these type of situations.
When managing multiple projects at once organization, planning, and progress tracking is key. Some of the best ways to improve your project management include:
Plan the project phases efficiently
Before starting multiple projects or signing a contract, prioritize the order in which tasks will be accomplished. When you prioritize the importance of different tasks, it sets a schedule for the project. Also, remember the deadlines and milestones you must meet for each of your projects. It is better to allow yourself more time in the contract (if possible), so that you avoid getting yourself in a time crunch.
Once you have signed a contract, communication is your best tool for staying on track. If potential issues might arise, come up with a game plan beforehand. This means keeping a good flow of communication with the general contractor. The more open you are, the less likely you are to fall behind. You might be surprised at the willingness of the contractor to help assist you in attaining more resources. One of the worst things you can do is wait until the last minute. At that point, it’s likely too late and you risk damaging your relationship with the general contractor. It’s also important to communicate with your team about what you need from them and what they are able to physically able to do. Depending on the skill set of your workforce, some workers might be able to finish tasks faster than others. The last thing you want to do is overestimate the amount of work they can physically do before a deadline. Thankfully, open communication can help prevent that from happening!
Check the milestones
Another extremely important aspect of managing multiple projects and deadlines is to continuously check milestones and goals. This means that you MUST create a deadline for each task to be completed. By tracking your goals, you can manage your progress in meeting specific deadlines for each of your projects.
Going back to open communication and goal tracking, weekly team meetings are a perfect way to put those in action. By having a scheduled mandatory meeting every week, you can foster discussion and discover possible shortages or problems in advance. It is also important that the whole project team be present if possible so that the different divisions and groups have a chance to communicate with each other. Although there may be several groups involved in a project, you are all on one team together, which means you need to work together if you want to be successful.
Working on multiple jobs and juggling limited resources is no easy task, but these tips can help make the process a little easier. Consider implementing these guidelines on your next project and you might be surprised at how helpful they can be!