Knowify Pricing in 2026: Plans, Costs and When Contractors Outgrow It

Knowify publishes its pricing, which makes it easier to compare the platform, so you do not have to guess what each plan costs. Core is $99 per month with annual billing or $149 monthly. Advanced is $329 annually or $399 monthly. Enterprise uses custom pricing. Core includes one user, Advanced includes 10, and Enterprise includes unlimited users.

For a trade contractor, the bigger question is what each plan covers as commercial work gets more demanding. All three plans include progress billing, change orders, and AIA Pay Applications using G702 and G703. Advanced adds job costing, real-time WIP, project budgets, daily logs, and project planning. Enterprise adds RFIs, submittals, document markup, advanced permissions, and equipment management.

Knowify pricing is only one part of the decision. Your plan needs to match the documents, project controls, and field workflows your commercial crews and PMs handle every day.

Key Takeaways

• Knowify publishes its pricing in tiers, with cost driven by plan level and user count.
• Knowify is built for smaller trade contractors doing residential and light commercial work, with core strength in job costing, billing and QuickBooks integration.
• The ceiling shows up on commercial work: AIA billing at scale, submittal and RFI workflow with a general contractor, and field capture across multiple crews.
• Contractors typically outgrow it at a specific trigger rather than gradually, most often the first job that demands a submittal workflow or a pay application.
• A contractor moving from residential into commercial work should check the document requirements of the job before assuming existing tooling will carry over.

Knowify Pricing Plans and What They Cost

Knowify offers three plans: Core, Advanced, and Enterprise. The Knowify pricing page lists separate rates for annual and monthly billing. The plan also determines the included users and the project controls available to your team.

Core: $99 or $149 per month

Core costs $99 per month with annual billing or $149 per month with monthly billing. It includes one user. Additional users cost $29 per month each.

Core includes estimates and proposals, fixed-price contracts, scheduling, time tracking, change orders, progress billing, and AIA G702/G703 pay applications. It also includes QuickBooks Online, Desktop or Intuit Enterprise Suite integration, basic reporting, and basic user permissions.

Advanced: $329 or $399 per month

Advanced costs $329 per month with annual billing or $399 per month with monthly billing. It includes 10 users. Additional users cost $29 per month each.

Advanced adds job costing, project budgets, project planning and tracking, real-time WIP reporting, daily logs, work orders, subcontractor management, and cost-plus/T&M contracts. These features give PMs more control over project costs, budgets, and field activity.

Enterprise: Custom pricing

Enterprise uses custom pricing and includes unlimited users.

Enterprise adds RFIs and submittals, document markup, advanced user permissions, equipment management, QuickBooks Desktop integration, and Intuit Enterprise Suite integration. It also includes five one-on-one onboarding sessions and priority support.

Knowify offers a 14-day free trial. Its published materials also state that there is no implementation fee or contract.

For a contractor comparing Knowify pricing plans, the upgrade should follow the work your team needs to manage. Advanced adds job costing and real-time WIP. Enterprise adds RFIs, submittals, document markup, and unlimited users. Those are specific workflow differences worth checking before you choose a plan.

What Knowify Does Well

Knowify covers several core workflows that matter to trade contractors: job costing, billing, contracts, change orders, and QuickBooks integration. Its feature set gives smaller contractors a way to keep project and financial work in the same system.

• Job costing: Knowify supports job costing on Advanced and Enterprise. These plans include real-time WIP reporting, along with project budgets and project planning and tracking. That gives a PM a current view of job costs against the project budget while work is still underway.
• Billing and contracts: Knowify supports estimates, contracts, change orders, progress billing, and AIA Pay Applications using G702 and G703. All three plans include these billing features. Advanced and Enterprise also support cost-plus and T&M contracts.
• QuickBooks integration: Knowify integrates with QuickBooks Online, QuickBooks Time, QuickBooks Online Payroll, and QuickBooks Payments. Enterprise also supports QuickBooks Desktop and Intuit Enterprise Suite. That matters for a contractor already using QuickBooks for accounting and payroll.
• Project management: All three plans include scheduling, time tracking, task management, project dashboards, and unlimited project documents and photos. Advanced adds daily logs, work orders, project budgets, and project planning and tracking.
• Change orders: Change orders are included in all three plans. That gives contractors a defined workflow for documenting changes to the original contract and carrying those changes into project financials.

These features explain where Knowify fits. A trade contractor handling residential or light commercial work may get the project costing, billing, contract, and QuickBooks workflows needed for day-to-day operations.

The requirements change when a commercial project calls for more document control. RFIs and submittals, document markup, and advanced permissions are Enterprise features. That distinction matters when a contractor starts working with GCs that require those workflows.

Where Knowify Hits a Ceiling

The first AIA job is not necessarily the breaking point. Knowify supports G702 and G703 pay applications, including schedules of values, retainage, stored materials, and change-order reconciliation across all three plans.

The more defined boundary appears when a commercial subcontractor needs deeper document control, GC coordination, and field-to-office workflows.

AIA Billing and Schedules of Values

Knowify handles the core AIA billing workflow. Its AIA Contract Documents integration supports official G702 and G703 forms, along with schedules of values, retainage, stored materials, and approved change orders.

That means AIA billing itself is not a reason to leave Knowify.

The question changes when billing sits inside a larger commercial project record. Your PM may need the pay application, change orders, supporting field records, and related project documents available together when a payment issue comes up. That is where eSUB progress billing becomes relevant.

RFIs and Submittals With a GC

This is a clearer Knowify plan boundary.

Knowify lists RFIs and Submittals as Enterprise features. Enterprise also adds document markup and advanced permissions.

That matters when a GC requires your PM to track product data, drawings, responses, revisions, and approvals through a defined submittal process.

The issue is not whether your PM knows how to send an RFI. It is whether the project record shows what was submitted, who has it, what response came back, and what documentation supports the final decision. eSUB submittal management and eSUB RFI software address those subcontractor workflows directly.

Field-to-Office Capture Across Multiple Crews

Knowify supports mobile time tracking and project cost capture. Its Advanced plan also includes daily logs, while its job-costing tools organize labor, materials, equipment, and subcontractor costs by project, phase, and cost category.

The workload changes when several crews report across several active jobs.

Former users identified a specific issue in that environment. Subcontractors may maintain field notes, change orders, submittals, and budgets in their own system while also entering information into GC platforms. That creates duplicate records and another workflow for the PM to maintain.

Labor and Cost-Code Tracking at Volume

Knowify supports cost codes tied to project phases. Its labor tracking connects crew time to jobs and phases for job costing.

So the breaking point is not basic labor tracking.

It is the operating load across multiple jobs, crews, phases, and cost categories. The office needs current labor and cost data without turning foremen into full-time data-entry staff.

Document Control When the Record Matters

A commercial project record may include RFIs, submittals, change orders, daily reports, field notes, purchase orders, and billing documents.

When a dispute involves scope, payment, or a change order, those records need to be easy to find and connect.

That is the more useful way to think about outgrowing a platform. It is not a revenue number or crew-size threshold. The trigger is the workflow your commercial work requires.

Moving From Residential to Commercial Work

Moving into commercial work changes more than the size of the contract. It changes the project records your GC expects you to maintain.

A contractor coming from residential work may already have processes for estimates, contracts, invoices, change orders, and QuickBooks. A commercial project may add submittals, RFIs, pay applications, schedules of values, certified payroll, and more formal project documentation.

The PM's workload changes, too. An RFI cannot sit in an inbox without a clear owner or status. The team needs to know what was requested, when it was submitted, who needs to respond, and whether the GC has answered.

The commercial transition is a workflow change

The question is not whether software works for commercial projects. It is whether the software supports the workflows your project requires.

Knowify supports several of those workflows. Its plans include change orders, progress billing, project documents, time tracking, and AIA pay applications using G702 and G703. Advanced adds job costing, project budgets, daily logs, and project planning and tracking. RFIs and submittals are listed under Enterprise, along with document markup and advanced permissions.

That distinction matters when a GC requires formal tracking for RFIs, submittals, drawings, responses, and revisions.

The same applies to field records. When several crews work across active projects, the office needs current information on labor, costs, changes, and field events. eSUB's construction job costing software keeps project costs tied to the broader project record. For time-and-material work, eSUB's time and material tracking keeps labor and material records organized with the job.

Document control also matters after the work is complete.

A scope dispute or payment issue may depend on a field event that happened months earlier. Your PM should not have to reconstruct that history from text messages, personal phones, spreadsheets, and separate email threads.

For a commercial subcontractor, the software needs to match the records the job actually requires. That becomes more important as RFIs, submittals, change orders, field records, and billing documents all become part of the same project.

When Knowify Is the Right Choice

Knowify fits many smaller trade contractors whose project and accounting workflows match its feature set.

It supports contractors working in residential and light commercial markets, with project management and financial tools built around trade work. Its QuickBooks integration also fits companies that keep their accounting records in QuickBooks Online.

Knowify covers job costing, change orders, progress billing, time tracking, project documents, and AIA pay applications using G702 and G703. That makes it a practical fit for teams that need those workflows without moving to a broader commercial subcontractor platform.

The important question is what your next projects require.

If your team needs job costing, QuickBooks integration, change orders, progress billing, and AIA billing, Knowify covers those requirements. If a GC requires formal RFIs, submittals, document markup, or advanced permissions, check the plan before you commit. Knowify currently lists RFIs and submittals under Enterprise.

Your software should follow the work. Review the GC's documentation requirements, billing process, and field workflow before choosing a Knowify plan.

How eSUB Prices Differently

eSUB uses a modular pricing model built around commercial subcontractor workflows. You pay for the modules your team needs and add more as your operation expands.

That matters when your workflow changes. A subcontractor may start with field notes and daily reports, then add time tracking, change orders, or job cost reporting as the office takes on more work. You do not have to buy every module on day one.

Discounts also scale with users and modules. Growth does not automatically increase your software bill because your revenue increased.

The model fits how commercial subcontractors actually add software. Your foremen may need field reporting while your PMs need change orders, RFIs, submittals, and billing records. The office may later need more users or additional modules as the number of active projects grows.

Fusion by eSUB is built around those commercial subcontractor workflows. That includes field notes, daily reports, change orders, RFIs, submittals, job costs, and billing in the same platform.

If you are comparing Knowify pricing with eSUB, compare the workflows and modules your team actually needs. Do not compare monthly prices alone.

Ask eSUB for a custom quote based on your users, modules, and current workflow.

FAQs

How much does Knowify cost per month?

Knowify's published pricing has three plans. As of August 5, 2026, Core is $99 per month when billed annually or $149 month-to-month. Advanced is $329 annually or $399 month-to-month. Core includes one user, Advanced includes 10, and additional users cost $29 per month. Enterprise pricing is custom.

Is Knowify free?

No. Knowify is paid software, but it offers a 14-day free trial. The trial does not require a credit card or commitment.

What are the benefits of using Knowify?

Knowify combines estimating, contracts, project management, job costing, billing, time tracking, and QuickBooks integration. All three plans include progress billing and AIA pay applications using G702 and G703. Advanced adds job costing, real-time WIP, project budgets, daily logs, work orders, and project planning. Enterprise adds RFIs, submittals, document markup, unlimited users, and advanced permissions. Knowify also works for commercial and residential projects.

The key question is which plan covers the records your GC requires. RFIs and submittals, for example, are listed under Enterprise.

Is Knowify a CRM?

Yes. Knowify lists CRM across Core, Advanced, and Enterprise. The CRM organizes customers, vendors, products, and employees, with those records syncing between Knowify and QuickBooks. Knowify also ties those records to estimating, contracts, project management, and billing workflows.

Does Knowify do AIA billing?

Yes. Knowify supports AIA pay applications using G702 and G703 on all three plans. Its AIA workflow includes schedules of values, retainage tracking, and change order reconciliation.

What is the best job costing software for construction?

There is no single choice for every contractor. The right fit depends on the work, accounting system, and project requirements.

Knowify's Advanced and Enterprise plans include job costing, real-time WIP reporting, project budgets, and project planning. Knowify also connects those costs with labor, materials, equipment, and subcontractor expenses.

A commercial subcontractor may also need RFIs, submittals, change orders, field notes, daily reports, and subcontractor-specific project records. Fusion by eSUB is built around those commercial subcontractor workflows.

Get a Custom Quote for Your Commercial Subcontracting Work

If your commercial work requires RFIs, submittals, change orders, field records, and billing, compare software built for subcontractors.

Fusion is built around commercial subcontractor workflows. Tell eSUB which modules your team needs, how many people need access, and which workflows you need to manage. We will put together a custom quote based on your operation.