RFI Management System
REQUESTS FOR INFORMATION
eSUB’s RFI tool allows for two way communication with receiving party for fast turnaround of RFIs and flags for late responses. Templates are customizable to comply with GC standards. Report problems impacting field progress, activities affected, drawings, details, clarification requested; upload multiple attachments to RFIs.
Automatically organize RFIs
Close RFIs by email
Completely searchable database of every RFI
Get Your RFI’s Approved Faster
Implementing a cloud-based software into your communication system allows for a cut of response time and faster approval of RFI’s. eSUB’s RFI management module works by connecting everyone remotely while automatically tracking all activities relating to your RFI. This ensures that every party is alerted of the status and that every RFI is reviewed and received quicker which speeds up productivity.
Move from Field Notes to RFI’s in Minutes
eSUB is the complete document management solution for project management which allows contractors to access and create RFI’s without a headache. With eSUB, contractors can transition from simple field notes to complete RFI’s faster and easier. Since RFI’s typically start out as field notes, they can be sent to the office instantly and be transformed into RFI”s with ease. Workers in the field create field notes first by taking a photo of what is causing the issue. Next, they add a description of the picture and submit the file to eSUB where the office can access it. Managers can then view the field note and rapidly create an RFI in minutes. Since communication between the office and the field is real-time with eSUB, you will be able to complete the whole RFI process with a few clicks of the mouse.
“I was able to use eSUB to validate how many guys we had on the job, what days they worked, and it helped us get paid.”
Christopher Sweeney, Project Manager
Keep Track of RFI’s
eSUB’s cloud-based software eliminates paper documents and ensures that all RFI’s are organized and stored safely. Because of this, RFI’s will not be lost amongst other documents and will be reviewed and found quickly by the general contractor, architect or engineer. eSUB’s system sorts RFI’s in a manner that shows which RFIs have not been read, which reduces the chance of not getting a response. Also, users can view the status of each RFI over the course of the project, giving subcontractors real-time updates, which gives them confidence and security in completing the project. Since RFI’s are stored electronically, they will be automatically stored according to the job number, and more specifically, the drawing detail or full set of plans.
Keep Everyone Involved
When it comes to RFI’s, clear communication is crucial. It is critical that both parties involved know what is asked and what is expected from the RFI. Using a cloud-based software keeps everyone connected and involved by allowing everyone to communicate instantly on a centralized platform which keeps track of all electronic communications. It allows managers, workers, and anyone receiving the RFI to interact and work together to find solutions to problems in the field quickly. eSUB institutes better communication than traditional methods because all conversation is categorized and stored according to the RFI. This allows for more precise and efficient RFI’s, and better documentation for referral in case something goes wrong.
Use a Common Customizable RFI Template
eSUB’s customizable templates allow contractors to create RFI’s that fit their particular business best. Once an RFI template is created, it will be standardized so that managers have a central repository for all RFI’s. The templates are straightforward and abide by GC and legal standards. Using a single template for RFI’s makes things easier for both parties. The creators of the RFI can file them quicker, while the receivers of the RFI can interpret them faster. eSUB templates ensure that each RFI addresses one clear issue which makes things easier for the company receiving the RFI. Our templates also make it possible for multiple attachments to be included, such as details and drawings, so office members can quickly reference the RFI.
Best Construction Project Management Software.
"eSub provides a great cloud-based solution that meets all of our project management and project tracking needs. As a subcontractor, it was nice to finally find a software solution that is tailored to the needs of subs and our work flow."
DOCUMENTS WITH SUPPORTING INFORMATION
Attach any type of electronic document directly to your RFIs. Be confident that the supporting data is there to back your reports.
NO MORE LOST DOCUMENTS
eSUB RFI software automatically dates and time-stamps RFIs upon creation. Late RFIs will send out alerts, so the right people are aware right away.
"Overall excellent customer service."
"Daily jobsite reporting and time tracking, as well as the simplicity of their field notes make this software an excellent link between what's going on in the field and management in the office. The automatic tracking of RFIs and submittals also helps avoid things falling through the cracks. The eSUB team has also done an excellent job of continually working to streamline the product and to fit the users needs."
"Helped get our project management team more organized and start projects better prepared."
"It allows all our project management team to see what has been done to date on a project from anywhere without having to carry a large project notebook with them. The recent API integration with Plangrid has made RFI creation easier and more professional looking."
"Medium Sized Subcontractor using esub."
"The simplicity of Esub is one of the best aspects, the repetitive nature of the system allows anyone to pick it up easily. The tracking and logging of submittals, RFIs, change orders is great."
"Outstanding product and customer support!"
"The software is very easy to use and gives you control of your projects, and the customer support is the best I have encountered."
"eSub for Corona Steel."
"eSub is very user friendly and really geared to subcontractors rather than General contractors."
"Amazing product. eSUB has helped us become extremely organized."
"Customer support is top notch. Training was intuitive and integration was seamless. Keeping track of submittals, RFI's and change orders all on one platform is a game changer for us. We've never been more organized. The mobile app works perfectly and is easy to use. Using eSUB for job costing has also made life easy."
"Great product for our electrical company."
"eSUB has helped us communicate RFI's, track hours, seperate quoted work vs 'extras'. We have no issues with it."
"Daily Use in my work."
"Easy for the field to use as a time management tool. Keeps accurate information for submittals and RFIs. Reporting is great."
"It is a very well-thought-out product and really meets our needs well."