Construction Roles on the Jobsite and How Construction Software Helps Each Team Member Succeed

No matter the size or complexity, all project work managed by subcontractors requires teams with a wide variety of skills and expertise. eSUB Cloud helps facilitate collaboration and productivity on these teams through a user-friendly platform designed specifically for trades.
Construction Jobsite Management

1. President/Owner

A successful trade business starts at the top. For the owner or president to continuously run a profitable construction firm, they need real-time visibility into the status of any project, and the ability to isolate and troubleshoot problems before they escalate. They’re constantly asking their team: “Is everything on time and budget? Is everyone working productively? What can be improved? How can we reduce profit fade?” 

Having answers to these questions and other questions relies on timely access to information that is complete and accurate. The wrong information and profit forecasts could run wildly off, material supplies might be unavailable, or labor shortages could be slow completion. Too many wrong decisions and the results are disastrous. 

How eSUB Cloud helps: Using eSUB Cloud’s out-of-the-box reports, executives can quickly and routinely check in around critical milestones, seeing hours, change orders and their effects on project cost and status — without needing to request a report that could take days. They can get from a big picture down to granular a view of exactly where a project is at from the building to the specific floor to individual worker performance. 

Check out this corporate management report to see eSUB Cloud in action! 

2. Project Managers

Responsible for overseeing the project from start to finish, project managers are also the glue that keeps a project together. With responsibility for planning, budgeting, and overseeing all progress, having up-to-date information is crucial. 

PMs must remain in constant communication with all other roles in the organization from field workers to administration, to finance, to executives. They are always on-call — and must be ready for unexpected issues with the project, and to manage changes around materials, labor, and schedules. 

How eSUB Cloud helps: Project managers have an incredibly wide variety of job duties, and eSUB Cloud helps them to better manage those duties, giving them the information, they need to better plan, execute and communicate with the team. 

For more insight into how eSUB partners with PM, check out this quick overview video on how we handle submittals. 

3. Superintendent

At larger construction firms, a superintendent oversees the foremen, supervising the project between the project managers and foremen. This makes them generally in charge of directing the project during every stage—from planning to submission. This means they need to be up to date on everything that happens in the field, so the foreman and teams stay on time and budget. 

How eSUB Cloud helps: Superintendents spend most of their time in the office, with occasional site visits to review progress and ensure safety protocols are being followed. eSUB Cloud provides them with key project information whether in the office or on site (using its mobile app). It gives them the relevant up-to-date project data they need to make decisions around timelines and goals, and to provide progress updates to clients. 

Want a more streamlined way to handle daily reports? Check out this short video. 

4. Foreman

For project foremen, consistent and effective communication among the various team members is essential. Such communication is vital to avoid problems or conflicts that could arise between the field and office. But since they are on site, today’s foremen need to take advantage of mobile technology more than ever. 
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How eSUB Cloud helps: eSUB Cloud gives project foremen the ability to easily transmit daily reports, field notes and timecards through a user-friendly mobile application. And eSUB Cloud is paperless, letting supervisors easily enter information wherever they are, whether connected to the Internet or not.  Looking for a way to improve time collection? We’ve got you covered! 

5. Office Manager

Like project managers, office managers wear countless hats throughout the day. But one of the most important ones is making sure suppliers and field workers get paid. This often requires hours out of their day tracking down invoices and timesheets, many of which are still paper-based, re-keying information and maintaining rigorous document control without the benefit of a construction-specific solution.  

How eSUB Cloud helps: eSUB Cloud centralizes the data from the field and the office in a single platform with unlimited storage. Office managers can easily find the critical documents they need without calls to the field or wading through endless email threads. At the same time, employees in the field can be quickly informed of time-sensitive changes that might affect schedule and budget. 

If you’re curious to see how we can improve your resource management capabilities, click here! 

6. Estimator

Estimators arguably have the toughest job at a trade contractor – submitting winning AND profitable bids for new work. Estimating all the costs, materials, and labor needed to complete a project from start to finish is often more art than science. But in an increasingly competitive and uncertain industry, estimators need the right data and solutions to get their bids right. 

How eSUB Cloud helps: eSUB Cloud helps supply estimators with accurate information about historical projects and costs. By providing estimators with costs of past projects, materials, labor, and more, they have more accurate information, which is crucial since being off in their estimate by even a little bit effects the bottom-line big time. 

Check out this short video on eSUB’s material and items database functionality. 

7. Finance and Accounting

From estimating to tracking costs to forecasting profits, accounting relies on the accuracy of their data. Providing realistic updates on the health of a project, roll-up reporting, and tracking real-time job costs using multiple systems and document types often requires double-entry. Human error is almost inevitable. 

How eSUB Cloud helps: With eSUB Cloud, project managers are in more constant communication with the office team, able to quickly share information around changes on the jobsite — materials, labor, change orders — that affect costs, and vice versa. eSUB Cloud integrates with key accounting software, helping the business keep an accurate record of all project data without delays, errors or cross-communication. 

Learn more about our accounting integration with Quickbooks in this short video. 

How eSUB Construction Jobsite Management Software can help all construction roles

Leveraging a technology solution standardizes daily reporting and helps prevent human error. The old manual method relies on memory and filling papers out correctly. eSUB is a software solution created specifically for subcontractors. It helps you create and share detailed and accurate daily reports right from the field—gather data, fill out the report, and digitally sign it from the job site. Add photos, attachments, links, and all the information you need. Then send the report to anyone who needs it.

If you’re looking to standardize and streamline your daily reporting through a single platform, schedule a demo to learn how eSUB can help