Intelligent Time Management In The Construction Industry
Construction is a complex process, involving numerous activities and participants throughout the entire undertaking. The requisite tasks, as well as the responsibilities of the owner, architects, contractors, and subcontractors may be organized in many different ways to deliver the desired result.
Saving Time and Money
Time management is critical for all participants in the construction process, including lenders, owners, architects, contractors, and subcontractors. Professional management and administration of the contract time and change provisions is crucial to avoiding and minimizing time and cost overruns. To maximize the chances of success, it’s essential for participants to have a basic understanding of:
- Delays and how they occur.
- Basic concepts of schedule and delay analysis methodology.
- Critical path scheduling techniques, the accompanying scheduling specifications, and the software used.
- Pros and cons of numerous schedule and delay methods used by construction project participants.
Major factors impacting successful project delivery include: construction brokering by the contractor, errors and omissions, insufficient time extensions, and varying site conditions. There is also the risk of uncertainty and misunderstandings in terms of what is considered an acceptable standard of proof for acceptable delays.
Justifying a Delay
Whenever a delay occurs, early attention and timely action on the part of the owner or construction manager is required. It’s important to identify the responsible party quickly, developing and implementing a corrective plan of action. To do so, it’s necessary to have an effective method of inquiry for preparing a timely assessment of changes and delays, making it possible to formulate a clear, brief, persuasive position on each of them.
Establishing the Needed Procedures
- Create contract provisions and project procedures to establish a clear expectation of the requirements for planning, producing, and managing the project.
- Establish a claims avoidance and mitigation system to assist in the resolution of possible disputes – particularly those involving schedule and cost overruns. An intelligent claims avoidance and mitigation program involves:
- Reviewing contract documents to find potential risk areas and determining how they can be managed and resolved, ensuring that crucial claims avoidance provisions and procedures are included in the contract documents.
- Training staff on established procedures and the areas in which claims are prone to arise, establishing early warning systems, developing a consistent response to potential claims, and recommending techniques to avoid, identify, analyze, mitigate, and resolve claims.
- Periodically determining the efficacy of the avoidance and dispute resolution process through a claims surveillance program.
- Informing management and the project team via a periodic reporting system, ensuring that everyone is in agreement with the plans, actions, timeline, and results being produced.
- Periodic management briefings to address the most critical issues on a by-exception basis.
- Familiarity with the advantages and disadvantages of the project delivery system used, as well as the obligations, roles, and responsibilities accepted or rejected by the involved parties.
- Establish awareness of key contract provisions that could cause disagreements, delays, and cost overruns.
- Create and maintain a contemporaneous summary entitlement analysis.