Industry: HVAC

 

Any Temp

Any Temperature Heating and AC (Any Temp) provides HVAC installation, service and repair for commercial buildings within the greater Chicago metropolitan area. In business for over 35 years, the union-based company attributes its success to delivering exceptional service and competitive bids to its customers and general contractors.

 
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Business Challenge

Because of its continued growth, the company was looking for a project management and document control solution. While the manual process has served them well for many years, the company management wanted to find a way to improve productivity and become more organized.

“Our employees drive all over the Chicago-metro area for the jobs, and they always have to come into the shop for various reasons like picking up or dropping off paperwork. Because of that and looking closely at our manual processes, we realized that project management software like eSUB would help us improve communication and manage our time and projects better.”

- Kim DeMeo, Project Coordinator and Office Administrator, Any Temp

Improving productivity in the field

Any Temp selected eSUB construction software for its ability to connect the field and the office. Use of the eSUB Field Works mobile app by the foreman was critical to Any Temp’s adoption and success of eSUB. The cloud-based solution combined with the mobile app provides real-time visibility into activity on the jobsite.
 
“Our foremen have either tablets or smartphones in the field,” continues DeMeo. “Naturally, they were hesitant. eSUB is so easy to use, they all quickly caught on to how it will help them and make their job easier. They can easily see what needs to be done, document issues with Field Notes, and complete daily reports in eSUB directly from their mobile device. They no longer need to fax or email daily reports or take pictures of time cards. eSUB has become second nature to them, and they truly love it.”

EXPERT ADVICE

“Obtaining an equitable adjustment of time and money on a project often turns on a contractor’s ability to tell a compelling and complete story supported by contemporaneous project files. Our clients are increasingly turning to construction software to help them do just that. Mobile-based applications that enable field supervision to track and store daily work progress, conditions, impacts, and costs have made it easier for our contracting clients to present the necessary details to resolve disputes inexpensively on their own.”

- Anthony L. Byler, Partner

Cohen Seglias Pallas Greenhall & Furman PC

Central repository of project information

With eSUB, project communication and service levels have improved for Any Temp across all levels—between the office and the field, general contractors, and vendors. As a central repository for project information, eSUB allows users to create, log, update, and store project documentation such as Daily Reports, RFIs, Change Orders, Submittals/Transmittals, Purchase Orders, AIA Pay Applications, Meeting Minutes, Punch Lists, and Email correspondence.
 
DeMeo continues, “Everything in eSUB is organized and easy to track. eSUB is where our foremen capture information in the field (from daily reports to parking fees), and I can grab it all to process payments and paperwork quickly. When our General Contractors have questions about project activity or documentation, we can quickly look in eSUB and provide them a copy of the documentation along with any pertinent status updates. All of our eSUB documentation and communications are time stamped which is critical for us when communicating with General Contractors. Our suppliers and vendors love the Purchase Orders we create from eSUB. We utilize QuickBooks for our Accounting, but the eSUB POs are very professional looking, clear and concise.”

EXPERT ADVICE

“Any effective submission of a change order request, a request for a time extension, or a claim for additional time and/or money requires sufficient and persuasive contemporaneous project documentation. I’ve found that clients who use construction management software applications, especially those who use applications that allow them to record project data in real time, are better able to develop persuasive requests for additional time and money.”

- William Haydt, Director at

Trauner Consulting Services, Inc.

eSUB Documents Work and Gets You Paid

An office that once was paper-based has experienced tremendous productivity gains and improvements using eSUB construction software. Information can be entered from the office or the field, and everyone is in lock step and knows what is done and what needs to be done. “Our process before was paper-based and time consuming,” DeMeo elaborates. “The time savings we have experienced with eSUB is incredible. Making orders and processing deliveries in the field are much easier.”
 
In addition to time savings and efficiency, Any Temp is using eSUB to help them improve project profitability. Kim continues, “The AIA forms and job costing has been helpful to see where we are in terms of the job and budget. eSUB Daily Reports makes tracking lost hours very easy for our foremen. We have used the lost hours report when requesting payment to our General Contractors. With the lost hours report combined with time stamped daily reports and pictures – eSUB helps us get paid.”

 

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