With the increase in construction this year, it makes sense for your business to adopt mechanical contractor software before it’s too late. The right software helps your business with documentation, productivity, budgeting and more. Mechanical contractor software is built to fit your business and help you grow in these areas and more. Between tracking rfis and change orders, or tracking productivity, here are the 8 best reasons to use mechanical contractor software in 2018.
View and Update Drawings
As a mechanical contractor, you need to have up-to-date drawings and plans. Mechanical contractor software is built to help you do that. Current processes involve a lot of paper, emails, searching, and frustration. You and your workers can’t always access updated plans even if your project plan is emailed. With mechanical contractor software viewing and updating drawings is much simpler. Plans and drawings are easily shared among contractors, subcontractors, foremen, and field workers. Any questions or updates can be quickly made and sent out to all necessary parties, saving you time and resources.
Track and Update Labor
Now, if you are scheduling labor for a project or checking to see if you have enough staff for a potential project you have to find current and old organization charts. Hopefully, all your schedules are kept in the same location either in the office or on the computer. However, everything is done manually and kept track of manually. With mechanical contractor software, you can see schedules for the weeks in question to know who is available and able to make changes. This way it isn’t a surprise or a panic trying to track and assign labor to project tasks.
Track and Update Materials
The same thing applies to materials. Now, many mechanical contractors don’t have a great way of tracking materials and equipment. However, mechanical contractor software will have tools to track and update materials and equipment. That way you know where each piece of equipment will be. By tracking materials and equipment, you will experience fewer delays because you know what will be where and when things should be ordered. It also helps you keep track of equipment maintenance schedules since those can be added to a master schedule.
Budget and Financial Tracking
One of the most important parts of contract work is budget. You prepare a budget based on your proposal and the job, but things don’t always go to plan. There’s a great deal of paperwork that you have to keep track of and submit to be paid in full. Mechanical contractor software helps you keep track of that. Software helps you keep track of change orders, purchase orders, equipment rentals, as well as time sheets. That way everything can be pushed through to your accounting software in one or two steps.
Project Archival and Document Management
One of the issues with any paperwork is how it’s stored. If you’re printing out your paperwork, it has to be stored safely and securely that way it won’t be damaged, lost or stolen. If you’re storing all of your paperwork on your computer, there is an issue with security as well. You don’t want something to physically happen to the computer, and you have to ensure everything is stored in an appropriate folder. With mechanical contractor software, every project has its own virtual folder where all digital paperwork is kept safe and doesn’t get lost or destroyed.
Cloud-Based software offers security and cost savings
Cloud-based software is more affordable and reliable. When the software is cloud-based, it ensures everything is stored in the secure cloud and can be accessed anywhere. This ensures that everyone in the office to your foremen can find documents in the office and in the field. It also ensures your documents are safe. If it’s in the cloud, then it’s encrypted, secured, and isn’t stored to a single device. You also do not have to pay for servers and IT maintenance.
Mechanical contractor software helps you with real-time tracking of employees, equipment, materials and more. You have access to daily field notes and reports that help update the status of a project. The schedule for every project is easily accessible, and you can adjust things as need be. You know what equipment is being used and if it’s being used effectively for all of your projects. This data is also used for future projects to increase profit margins, productivity, etc. This sort of tracking is hard to find in other traditional methods.
Mechanical Contractor Software is Tailored to You
The best reason to choose mechanical contractor software in 2018 is that it is tailored to you and your business. Unlike other GC-designed software, it is developed by people who truly understand the needs of your business.